{"id":7808,"date":"2017-05-04T11:03:48","date_gmt":"2017-05-04T11:03:48","guid":{"rendered":"https:\/\/emaillistverify.com\/blog\/?p=7808"},"modified":"2025-11-13T11:37:56","modified_gmt":"2025-11-13T11:37:56","slug":"14-epic-tools-will-improve-email-writing","status":"publish","type":"post","link":"https:\/\/emaillistverify.com\/blog\/14-epic-tools-will-improve-email-writing\/","title":{"rendered":"14 Epic Tools That Will Improve Your Email Writing"},"content":{"rendered":"

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Get the Right Tool for the Job<\/h4>\n

Writing good email copy isn\u2019t easy.<\/p>\n

Luckily, you don\u2019t have to go it alone. There are an abundance of tools that will help you upgrade your email copy. There are tools that analyze your headlines. There are tools that verify your grammar. There are tools that explore whether you\u2019re overusing a word.<\/p>\n

And that\u2019s only the tip of the iceberg. Here are 12 epic tools that will improve your email writing.<\/p>\n

1) Hemingway App<\/a><\/h3>\n

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\u201cThe Shortest Answer Is Doing the Thing\u201d – Ernest Hemingway<\/h4>\n

The Hemingway App is the most complete tool on this list. What makes it great? Writers at every level make four common mistakes. The Hemingway app corrects those four types of oversights.<\/p>\n

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  1. Hiding Weak Verbs-<\/strong> Compare the following three sentences. She moved quickly<\/em> out of the way. She sprinted<\/em> out of the way. She jumped<\/em> out of the way. Options two and three give more details with less words. Unassertive verbs often hide behind adverbs (in this case \u201cquickly\u201d). The Hemingway App highlights adverbs in green, so you can verify your copy for this mistake.<\/li>\n
  2. Overusing the Passive Voice-<\/strong> The active voice makes your writing clearer. Think about the sentence, \u201cThe bed was jumped over by the dog<\/em>\u201d. Now compare it to, \u201cThe dog jumped over the bed.<\/em>\u201d The latter sentence is clearer and simpler. Clear prose is essential for emails. You want to identify the passive voice, which is highlighted in green. Many times you\u2019ll be replacing it with the active voice.<\/li>\n
  3. Reduce Complex Wording-<\/strong> Einstein once said, \u201cMake everything as simple as possible, but no simpler.\u201d The Hemingway App highlights words in purple that have simpler alternatives. It may help you shave down a headline to that perfect length. The words highlighted in purple have simpler alternatives.<\/li>\n
  4. Shorten Long Sentences-<\/strong> People open email on mobile. Oftentimes, they are scanning, simply browsing, your content. Long sentences will turn them off. The Hemingway App highlights long sentences in red and yellow, so you can break them up into shorter sentences.<\/li>\n<\/ol>\n

    The Hemingway App has amazing tips. Yet, it\u2019s still imperfect software. Learn when to disobey<\/a> the app\u2019s suggestions.<\/p>\n

    2) 750 Words<\/span><\/a><\/h3>\n

    Excellent writers are in the habit of writing. It\u2019s hard to compose great emails if you\u2019re not in the writing habit.<\/p>\n

    750 Words is a private place to put down words and thoughts. This site helps your business idea flow, getting you in the habit of writing. Moreover, the site rewards you with points. You get points each day you write, and points for going on streaks. It\u2019s a marvelous way to accelerate your writing habit.<\/p>\n

    3) Hubspot Blog Topic Generator<\/a><\/h3>\n

    Creating a good blog topic is hard. Creating an original blog topic is harder. That\u2019s where the Hubspot Blog Topic Generator comes in. All you have to do is fill in three nouns. They\u2019ll combine those ideas, giving you a brand new subject. The idea generated will be raw; you\u2019ll need to edit a bit.<\/p>\n

    4) Quora<\/a><\/h3>\n

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    \u201cA Wise Man Can Learn More From a Foolish Question, Than a Fool Can Learn From a Wise Answer.” – Bruce Lee<\/h4>\n

    There are questions on Quora that aren\u2019t addressed in other places on Google. Yet, Quora hides answers behind a sign-in wall. Make an account to discover the answers to the questions. Then you can share this hidden information with your email subscribers. You can also follow topics in your industry to view the latest chatter.<\/p>\n

    5) Otranscribe<\/a><\/h3>\n

    Interviewing an expert is a shortcut to creating elite content for your emails.<\/p>\n

    Otranscribe takes the pain out of recording interviews. You don\u2019t have to switch between VLC\/Quicktime and Google Docs\/Word. You can pause, rewind, fast forward all in the browser, all on one page. The easier it is to interview, the more you\u2019ll want to do it.<\/p>\n

    6) Tomato Timer<\/a><\/h3>\n

    Why are so many people talking about a time management technique used by programmers in the early 1990\u2019s?<\/p>\n

    Well, first of all, it\u2019s called the Pomodoro<\/a> technique. It splits workloads into 25 minutes, followed by short\/long breaks. It\u2019s proven to help you get the most out of your brain. With Tomato Timer, you can get desktop notifications in Chrome, Safari, etc. Effective writers don\u2019t only work hard, they also work efficiently.<\/p>\n

    7) Power Thesaurus<\/a><\/h3>\n

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    Tap Into the Wisdom of the Crowd.<\/h4>\n

    Take a look at the success of Quora. There\u2019s something fabulous about a crowdsourced site.<\/p>\n

    The rule rings true with Power Thesaurus. You\u2019ll notice it has crisp recommendations, and is constantly improving. It\u2019s crafted via expert recommendations and user suggestions. Many people find it a pleasant alternative to Thesaurus.com<\/a>. It also has a Google Chrome extension.<\/p>\n

    8) BrainyQuote<\/a><\/h3>\n

    Why does all good writing have to stem from you? Why not borrow from the masters of the craft? As Oscar Wilde <\/a>once said, \u201cQuotation is a serviceable substitute for wit.\u201d<\/p>\n

    There are masters of language on Brainy Quote. You have Charles Dickens, Robert Pyle, Shakespeare, and many more. Take advantage of them and liven up your emails. A quote is a pleasant opener for your email copy.<\/p>\n

    9) Paper Rater<\/a><\/h3>\n

    Perhaps you\u2019ve heard of Grammarly<\/a>? It\u2019s a marvelous service. It fixes over 250 types of errors. These are many errors on there that Google Docs and Microsoft Word can\u2019t find. Professional publications have people that read over copy just to catch mistakes. That\u2019s because they don\u2019t trust writers to catch their own mistakes. If you\u2019re a small business owner, you\u2019re likely in want of that second proofreader.<\/p>\n

    Paper Rater gives you that second person. It\u2019s not as robust as Grammarly. Yet, unlike Grammarly, it\u2019s has a vigorous free service.<\/p>\n

    10) Cliche Finder<\/a><\/h3>\n

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    Give Your Subscribers Garden-Fresh Ideas!<\/h4>\n

    fresh\u00a0 You want your emails to stand out. You want to give your readers fresh ideas, to infuse them with new thinking. Cliches are metaphors characterized by overuse. By identifying them, you can insert fresh and memorable metaphors in their place.<\/p>\n

    You don\u2019t have to erase all cliches. Some cliches are really popular. For instance, \u201call\u2019s fair in love and war\u201d is a common cliche people like. In certain circles, certain cliches are trite and vapid. Cliche Finder replaces those mundane words with vigorous ones.<\/p>\n

    11) Title Cap<\/a><\/h3>\n

    This is an extremely useful service for people who want accurate email headlines.<\/p>\n

    The rules for capitalization can be muddy. At the very least, many people are in need of a refresher course. Typically, most people capitalize words with four or more letters. Additionally, you also capitalize the first and last word of the email headline. Knowing when to capitalize words with three or less letters is tricky. As a rule, short verbs are capitalized, while conjunctions and prepositions are not.<\/p>\n

    Title Capitalization lets you double check your work. Paste your sentence in the field, and it will autocorrect with AP or Chicago style.<\/p>\n

    12) Headline Analyzer from Coschedule<\/span><\/a><\/h3>\n

    Do you remember the famous copywriting quote from Dan Ogilvy, the master copywriter? He said, \u201c80% of people will read the headline, but only 20% will read the body copy.\u201d The idea behind this quote is that you need to impress people with the headline. If it\u2019s not an attention-grabber, you\u2019re in trouble.<\/p>\n

    This is high-quality software. You have to enter no small amount of data to get this headline analyzer. For instance, you must put your name, email, website, and company. Then they\u2019ll ask you three related questions. The robustness of the tool makes it worth it. Here\u2019s some of what the headline analyzer offers.<\/p>\n